Become More Productive With These 6 Techniques
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You spend the whole day working on your project or tasks and at the end of the day you realize nothing much was accomplished. If that is a familiar situation, then you need to change how you work. You may spend long hours working and still do not complete much of the tasks if you are not working efficiently. Here we have listed 6 practical techniques to help you become productive and get more done.
1. Remove distractions
One of the important things to be productive is concentration. If you are disturbed while working, it takes time to concentrate back again to your task. Small distractions that take “a moment” like talking to someone, watching TV, listening to radio and checking your social networks and email can take up the majority of your time when combined. That is why it is important to switch off all the distractions before starting to work. Also, people around you must know that they should not disturb you while working. When you do not have any distractions and concentrate only to the project or task you are working, you can get more things done.
2. Have your tools ready and in hand
Not having everything ready and in hand can also cause a distraction. If you are working and you do not have all your tools at your disposal, you will have to stop the work you were doing in order to get what you need. This may seem like an insignificant issue and part of the work, but constantly pausing your work because of not having everything in hand can noticeably decline your productivity. Having all the tools ready before starting to work can significantly improve the efficiency and quality of your work.
3. Break down tasks
Looking at a huge and complex task may scare you and it may seem almost impossible to complete it. Most of the time, such tasks cause difficulty for many people to start them and usually they will be delayed for a long time. In order not to get stuck at such tasks, they should be broken down into small measurable tasks. If you can measure the task and see that it is accomplishable, it will be a lot easier to start it and the whole, big task will be completed faster.
4. Concentrate on one task at a time
Multitasking is the biggest enemy of productivity. If you want to complete tasks with quality and in a shorter period of time, concentrate on one task at a time. Because you cannot work on two things at the same time. When you multitask, you just switch from one thing to another doing little bit of this and little bit of that. You switch back and forth and none of the tasks will be completed at best way possible. As a result, you may be required to do them over again if they have faults or mistakes. Therefore, when there are several things to do, it is important to work on one task at a time and fully complete it before moving on to the next one.
5. Do the smallest or easiest task first
You may break down tasks into small pieces but among those small tasks, you may have easy and difficult ones. Some of them may require more work and efforts or more thinking, which result in spending more time. Instead of being held by difficult tasks for long time and delaying other small tasks as a result, it is better to finish off the easiest and smallest tasks first. Because when you start with difficult task and spend lots of time on it, you subconsciously think that you still have many other things to do and it affects your productivity. Best time to work on difficult tasks is when you are in peak of your productivity. If you complete small tasks, gather pace in your work and increase your productivity, it will be easier to complete more difficult and bigger tasks.
6. Plan for tomorrow
To be able to remove distractions, get ready your tools and break down your tasks, you need to know what you will be doing in the first place. Planning the things you will do beforehand will help you to organize your work the next day. It will be easier to start the day as you know exactly what has to be done. Therefore, spending 10-15 minutes for planning can save hours of time in terms of productivity.